Reconcile an account in QuickBooks Online


To reconcile bank statements, carefully match transactions on the bank statement to the transactions in your accounting records. With QuickBooks, you can easily reconcile bank accounts to ensure that the dollars you record are consistent with the dollars reported by the bank. When you have your bank statement in hand, you’ll compare each transaction with the ones entered into QuickBooks.

  • Keeping your financial records in order is hugely important to the success of your business.
  • After completing the reconciliation, you have the option to display or print the Reconciliation report for record-keeping.
  • When you’re done reviewing your statement, you’ll know everything made it into QuickBooks.
  • When you receive your bank statement or account statement at the end of the month, you’ll only spend a minute or two reconciling your accounts.

To correct transactions that have already been reconciled, locate the transaction in question and remove the reconciliation marker, such as a checkmark, to un-reconcile it. Then, make the necessary changes to ensure the transaction details accurately reflect the actual transaction. Sign up for Synder today or book a seat at a Weekly Public Demo to experience firsthand how Synder automates bookkeeping and accounting tasks for online transactions. Now that we know how to prepare for the reconciliation process let’s begin our guide that will walk you through the steps to efficiently reconcile your accounts in QuickBooks Online (QBO). After completing the reconciliation, QuickBooks will generate a reconciliation report. This report provides a detailed record of the transactions you reconciled.

Step 2: Initiating the reconciliation process

Reconciling and an internal review of your books will give you the stamp of approval! Reconciling your accounts is just the first step in the process. Just because you have reconciled an account doesn’t mean that you have properly coded every transaction. Reconciling QuickBooks is the number one most important bookkeeping task that you can perform. One of the rookie bookkeeping questions we regularly get is why the QuickBooks’ bank balance doesn’t match the actual online bank balance.

  • After you reconcile, you can select Display to view the Reconciliation report or Print to print it.
  • In registers, cleared transaction have a C in the reconciliation status column and reconciled transactions have an R.
  • We’ll help you fix zero balances when reconciling an account inside QuickBooks Desktop (QBDT).
  • This process is vital in verifying that the records in QuickBooks accurately reflect a business’s financial transactions.

Reconciliation, in accounting, refers to the process of verifying the accuracy of financial records. This practice involves comparing two sets of records to ensure the figures match. Easily run financial statements that show exactly where your business stands. Access your cash flow statement, balance sheet, and profit and loss statement in just a few clicks. Schedule reports to be generated and emailed daily, weekly, or monthly.

Start reconciling your accounts

Second, it provides a clear picture of your financial health, giving you updated insights into your income, expenses, and overall profitability. This information is vital for evaluating your business performance and planning for growth. This website is using a security service to protect itself from online attacks. The action you just performed triggered the security solution. There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data.


Regularly reconciling your books is a crucial practice for ecommerce sellers. First, it ensures the accuracy of your financial data, helping you avoid errors that can difference between debtors and creditors lead to misinformed business decisions. Regular reconciliation allows you to catch discrepancies early, preventing a small mistake from becoming a major issue.

Step 2: Go to the Reconciliation page.

Reconciliation in accounting is a critical process, serving as a check-and-balance for financial accuracy. It involves comparing two sets of records to ensure they are in agreement and accurate. In the context of QuickBooks, reconciliation typically refers to matching the transactions recorded in the software with external financial statements, such as bank and credit card statements.

In this example, we show you how to reconcile a bank or credit card account. To reconcile, simply compare the list of transactions on your bank statement with what’s in QuickBooks. You’ll want to look at your statement, starting with the first transaction listed and find that same transaction in the Reconciliation window in QuickBooks. You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting.

In cases involving significant or complex issues, it is recommended to seek the assistance of an accounting professional. Ignoring reconciliation may lead to serious financial pitfalls that can negatively impact your business’s success and sustainability. Neglecting the practice of regular reconciliation can expose your business to several risks.

Reconcile an account in QuickBooks Online was last modified: January 10th, 2024 by Phebe